By-Laws of the Pima County Democratic Party Committee
With All Amendments as of January 11, 2014
ARTICLE I. GENERAL
A .MEMBERSHIP: The membership of the Pima County Democratic Committee, sometimes referred to herein as the “County Committee”, shall consist of all Democratic Precinct Committeemen ( hereafter referred to as “Precinct Comitteepersons”) serving in Pima County.
B. PARLIAMENTARY PROCEDURE: The organization, procedure, powers, and conduct of the affairs of the Pima County Democratic Committee shall be regulated and governed in order of authority and precedence by- (1) these By-Laws insofar as said By-Laws are not in conflict with By-Laws of the Arizona State Democratic Committee or the laws of the State of Arizona; and (2) the latest edition of Robert’s Rules of Order.
ARTICLE II. PURPOSE
The purpose and objectives of the Pima County Democratic Committee shall be to foster, encourage, and promote the aims and objectives of the Democratic Party, and to aid in the election of Democratic candidates for public office, particularly in Pima County.
ARTICLE III. MEETINGS, NOTICE, PROXIES
A. MEETINGS: 1.Biennial Organizational Meeting: The Pima County Democratic Committee shall meet for the purpose of organizing and electing its officers no earlier than ten (10) days after the last Organizational Meeting of Legislative Districts which are a part of the County and in any event no later than the second Saturday in January of the year following the general election.
2.Regular Meetings: At least one (1) regular meeting of the County Committee shall be held each calendar year, unless the County Executive Committee deems it unnecessary by majority vote.
3.Special Meetings: Special meetings of the County Committee may be called at any time by the County Chair or upon written request of not less than twenty percent (20 %) of the membership of the County Committee.
B. NOTICE :The Chairperson of the County Committee shall cause notice of all meetings to be given in writing to each member of the County Committee, mailed not less than ten (10) days prior to the date of the meeting for which the notice is being given, and notice shall include the time, place, and date of the meeting.
Notice of a special meeting shall in addition state the purpose for which the meeting is called.
- PROXIES: Only those Precinct Committeepersons residing more than forty (40) miles from the city limits of the City of Tucson or persons prevented from attending for religious reasons shall be allowed proxies. Such proxies shall be allowed at all meetings of the County Committee, subject however to the requirement that they be carried only by a qualified elector of the Democratic Party of the same precinctin which the absent member resides. No person may carry more than three (3) proxies.
D. QUORUM: Fifteen percent (15 %) of the membership of the County Committee present in person or by proxy shall constitute a quorum for the purpose of conducting official business at any meeting of the County Committee.
E. ELECTION AND VOTING PROCEDURES: 1. Voting procedures for meetings of the Pima County Democratic Party Committee shall be contained in a Manual of Voting Procedures which shall be made an appendix to these bylaws*. This Manual shall be adopted by a vote of the Pima County Democratic Executive Committee, provided at least two-thirds (2/3) of the members present and voting, vote for the adoption. These procedures may not conflict with any other provision of these bylaws.
2. These procedures shall be followed at all meetings of the full Committee. The procedures may be amended by a majority of Committee members present and voting, at any meeting of the full Pima County Democratic Committee, provided the amendment does not conflict with any other provision of these bylaws.
* see appendix 2
ARTICLE IV. OFFICERS
A. OFFICERS ENUMERATED : The Officers of the Pima County Democratic Committee shall be a Chairperson, a First Vice-Chairperson, a Second Vice-Chairperson, a Recording Secretary, a Corresponding Secretary, and a Treasurer, all of whom must be Precinct Committeepersons at the time of their nomination and during their terms of office.
B. ELECTION :
1. VOTES NECESSARY; RUN-OFFS: VALID BALLOT DEFINED: Officers shall be elected by a secret ballot at a meeting of the County Committee. In order to be elected, a candidate must receive the affirmative vote of a majority of those members casting valid ballots in person or by proxy. Where there are more than two (2) candidates for one office and one candidate does not receive a majority of valid ballots cast for that office, there shall be run-off elections until one person receives a majority. The candidate receiving the fewest number of votes each time an additional vote is necessary shall be eliminated from subsequent ballots for that office. A valid ballot is one, which is neither blank nor spoiled. Election is final upon completion.
2. CHALLENGE OF ELECTION RESULTS: There shall be a period of five (5) working days in which a County Committee Officer’s election may be challenged in writing to the Executive Committee. The Executive Committee shall resolve the challenge at its next meeting and its determination shall be final.
C. TERM OF OFFICE : The term of office of all Officers shall be two (2) years beginning at the Biennial Meeting, or in the case of an Officer elected to fill a vacancy, the unexpired term of the office; or until his/her successor is elected or appointed.
D. VACANCIES : Whenever a vacancy in any office of the Pima County Democratic Committee exists, an election shall be held at the next County Committee meeting held after the vacancy has occurred, except in the case of a vacancy in the office of Chair, in which case an election will be held within sixty (60) days of the time the vacancy occurred. The First Vice-Chair shall temporarily fill a vacancy in the office of Chair to ensure that County Committee business is taken care of in the absence of a permanent Chair. When a vacancy in any other office occurs, the Chair, or if the Chair has vacated the office, the First Vice-Chair may appoint a person from the County Committee to fill the office on a temporary basis. A person filling an office on a temporary basis, if not chosen from among the membership of the County Executive Committee as defined in Article V, shall have no vote on the Executive Committee.
- REMOVAL FROM OFFICE :
1. CAUSE: Any elected officer of the Pima County Democratic Committee may be subject to removal from office for any of the following reasons: (a) Public support of an opposition party candidate in a partisan election; (b) Malfeasance in office: (c) Failure to carry out the duties of the office; and (d) Conviction of a felony.
2. PROCEDURE: (a) Officers other than the County Chair: Any officer other than the County Chair may be removed for cause by a three-fourths (3/4) vote of the current membership of the Executive Committee. The vacancy shall be filled according to Article IV, Section D of these By-Laws.
(b) Removal of the County Chair : A County Chair may be removed by calling a Special Meeting of the County Committee as outlined in Article III, Section A, Paragraph 3, Special Meetings.
If two-thirds (2/3) of the elected and appointed Precinct Committeepersons present and voting in person or by proxy, vote in favor of a motion to remove the County Chairperson, then the Chair shall be deemed vacant and a new Chair shall be elected immediately, following the procedures outlined in Article IV, Section B of these By-Laws.
3. RESIGNATION & LEAVE OF ABSENCE: An Officer who resigns shall create a vacancy which shall be filled according to the procedures of Article IV, Section D. An Officer who misses two (2) consecutive Executive Committee meetings shall be deemed to have resigned unless excused by a majority vote of the Executive Committee at the meeting missed or at the next subsequent meeting.
No leave of absence shall be allowed except by majority vote of the Executive Committee, and in no case may such leave of absence exceed two (2) months duration.
F. OFFICERS, DUTIES:
1. COUNTY CHAIR: The County Chair shall preside at all meetings; make appointments to committees; make temporary appointments to offices which have been vacated, in accordance with Section D above; and generally do all and everything necessary to aid in the election of Democratic candidates, and to promote successful organization and operation of the Pima County Democratic Committee.
The County Chair shall have the authority to hire staff for the Pima County Democratic Party. Such hiring shall be with the advice and consent of the Staff Oversight Committee described in ARTICLE VII. COUNTY STANDING COMMITTEES, Paragraph A, Sub-Paragraph 12.
2. VICE-CHAIRS: The Vice-Chairs shall act in the absence or disability of the Chair to ensure that County Committee and Executive Committee business is taken care of, and shall preside at meetings at which the Chair would normally preside. Both the First and Second Vice-Chairs shall assist in fund-raising, management of headquarters, public relations, and otherwise assist the Chair as deemed appropriate.
3. RECORDING SECRETARY: The Recording Secretary shall keep a record, including attendance, of all meetings of the County Executive Committee and of the County Committee and shall have custody of all records that traditionally pertain to the office. The Recording Secretary shall, in addition, direct the issuance of notice of all meetings, and shall cause a current roll of County Committee members to be kept. The Recording Secretary shall preside at meetings of the County Committee and the County Executive Committee in the absence or disability of the County Chair and Vice-Chairs.
4. CORRESPONDING SECRETARY: The Corresponding Secretary shall issue notices of all meetings, shall be responsible for communications between the County Committee and Executive Committee and their correspondents; shall supervise the compilation and reproduction of special mailings to the membership and other designated parties; shall maintain a complete and current record of the membership of the County Committee and the Executive Committee; and shall have other such duties as shall from time to time be assigned to him or her.
5. TREASURER: a. The Treasurer shall have general supervision over the care and custody of the funds of the organization, and shall deposit or cause funds to be deposited in the name of the organization in such bank or account as the Executive Committee may designate; shall keep full and accurate accounts of all receipts and disbursements, which accounts shall be open to the inspection of any member of the County Committee upon reasonable notice. All disbursements shall be by check (except as noted in Paragraph b, below) and shall require two (2) signatures of which one shall be that of any of the following officers: Chair, either Vice-Chair, Treasurer, Corresponding Secretary, or Recording Secretary.
The second required signature may be either that of one of the elected officers mentioned in this paragraph, or that of a person approved for such duties by the Executive Committee as recorded in their minutes. The record of approval of that individual shall also include limitations on that signature authority as appropriate.
- The Party may obtain a bank charge (debit) card. Use of this card shall be limited as follows:
The card may be used only for disbursements and only when the payee will not accept a Party check, or when the time for use of a check is insufficient to accomplish the transaction in a required timely fashion. The use of the card shall require the same two (2) signatures as when a check is used for payment. The signatures shall be obtained on a check to be designated as non-negotiable and filed for evidence of approval.
- The Treasurer shall make a complete report of the financial condition of the County Committee at its Biennial meeting, at all regular meetings of the Executive Committee, and at such other times as requested by the Chair. The financial records shall be audited at such times as the Executive Committee shall deem necessary, when a Treasurer vacates the office, but in no event less often than every two years.
ARTICLE V. COUNTY EXECUTIVE COMMITTEE
1.OFFICERS: The Executive Committee of the County Committee shall consist of the elected officers of the County Committee including the County Chair, First and second Vice-Chairs, Recording Secretary, Corresponding Secretary, and Treasurer.
TERM: Term of office on the Executive Committee for these members shall be the same period during which they fill their respective County Offices.
2. OTHER EX-OFFICIO MEMBERS: The immediate past Chair of the County Committee, the State Chair and State Vice-Chairs of the Arizona Democratic Party, the National Committeeman and/or National Committeewoman shall be members of the County Executive Committee during the period they retain valid status as Pima County Precinct Committeepersons.
3. LEGISLATIVE DISTRICT MEMBERS: The Chair of each Legislative District Committee whose Legislative District has a plurality of its registered voters within Pima County shall be a member of the County Executive Committee. Each Legislative District Committee of a district with more than fifty percent (50 %) of its population within Pima County shall be entitled to elect two (2) additional representatives to the Pima County Executive Committee; any district with less than 50 percent (50 %) of its population within Pima County may elect one (1) representative to the County Executive Committee. TERM: Term of office on the Executive Committee for these members shall begin at the time of their election by their respective District Committees and shall end upon the election of their successors by the District Committee(s).
4. APPOINTEES: Three (3) members-at-large of the County Executive Committee may be appointed by the Chair of the Pima County Democratic Committee. These members must be Pima County Precinct Committeepersons in order to be voting members of the Committee.
TERM: Term of office on the Executive Committee for these members shall begin upon appointment by the Chair and shall end at the time the Chair’s term ends or when the appointing Chair ceases to serve in that position – whichever occurs first.
5. ELECTED OFFICIALS: The following Democratic elected officials are eligible for membership on the County Executive Committee and may be chosen by the Democrats in the group they represent:
a. One Democratic member of the Pima County Board of Supervisors
b. One Democratic representative of other elected County officials.
c. One Democratic member of the City of Tucson Mayor & Council.
d. One Democratic member of the State Legislature from Pima County.
e. One Democratic member from the governing body of each of the other incorporated cities or towns in Pima County.
6. ORGANIZATIONAL REPRESENTATIVES: A Democratic organization or club in Pima County, which has been certified by the Executive Committee, may select a representative and an alternate who are Pima County Precinct Committeepersons, to serve on the Executive Committee. Either the representative or the alternate may cast the certified organization’s one (1) vote.
Certification shall require any organization to have a minimum of seventy-five (75) members in good standing. The Executive Committee may impose other requirements for certification as they may choose *. Certification may be granted or revoked at the pleasure of the Executive Committee and shall be reconsidered no less than every two years for certified groups. The Executive Committee may invite Organizations not meeting all the requirements for certification to send non-voting representatives to Executive Committee meetings.
* see Appendix 1 for additional requirements imposed by Executive Committee Resolution February 5, 2007 and amended 1/10/2009.
TERM: Term of office of these members shall begin with their selection and shall end at the next Biennial County Meeting, at their replacement by their respective organizations, or when their group loses Certification – whichever occurs first.
1.The Executive Committee shall be the policy-making and governing body for the County Committee at all times when the County Committee is not in session. Actions and recommendations of the County Executive Committee shall be deemed to be actions and recommendations of the County Committee unless the County Committee shall specifically overrule such actions and recommendations at its next meeting. The Executive Committee may take positions on political questions on behalf of the County Committee provided at least seventy-five percent (75 %) of persons present and voting at an Executive Committee meeting approve of such action. Political questions shall include matters of local, state, or national policy or issues, but shall not include procedural matters.
2. Any member of the Pima County Democratic Party may present a grievance to the Executive Committee of the Party. A brief outline of the grievance should be mailed to the County Chair at least fifteen (15) days before a meeting of the Executive Committee, so that it may appear on the agenda. The Executive Committee shall be empowered to consider and act on the grievance. The Chair and/or the Executive Committee may refer the grievance to a special ad hoc committee appointed for that purpose.
1. The Executive Committee shall adopt an operating budget for each calendar year. In addition it shall adopt a campaign budget prior to each general election. The Chair shall have the discretion to spend funds within the budgets in accordance with policy set by the Executive Committee.
2. No indebtedness stemming from a major purchase of over $2000, (excluding items included in the adopted budget), or a loan of any size, shall be incurred by the Pima County Democratic Party without the express approval of the Executive Committee. Such approval shall be evidenced by an affirmative vote of a majority of those members attending and voting at a meeting at which a quorum has been determined to be present. For the purpose of this provision, “loan” refers to the conventional usage of borrowing funds from an institution or person and does not include the payment due for purchase on account or purchase by use of credit or debit card.
3. No major purchase or expenditure not already approved in the adopted budget shall be made without the express approval of the Executive Committee; For the purpose of this provision, major purchase or expenditure is defined as an expenditure of over $2000 for an unbudgeted expenditure, or an expenditure $2000 greater than a budgeted amount.
4. In an emergency situation requiring action before a full Executive Committee meeting can be convened, the Party Chair may attempt to contact a majority of Executive Committee members either in person, electronically, or by telephone to obtain verbal approval of the expenditure. If the Chair is unable to reach enough members, the six (6) Party officers may, by unanimous vote, approve such expenditure. Such action shall be presented to and put into the minutes of the next Executive Committee meeting.
1. CALL AND NOTICE: Meetings of the County Executive Committee may be called at any time upon reasonable written or telephone notice to all members by (a) the County Chair, (b) one of the elected officers, (c) a majority of the District Chairs, or (d) a majority of the members of the Executive Committee.
2. QUORUM:A quorum shall consist of a majority of the current and active membership of the Executive Committee. Current membership shall be defined as consisting of those persons for whom the Chair has received notice of their election or appointment by their respective organizations. A member who misses three (3) consecutive regular meetings of the Executive Committee shall not be deemed an active member for purposes of establishing a quorum.
1. When any District Chair or Representative has been absent from three (3) consecutive, regular Executive Committee meetings, such absences shall be reported to the District Committee or organization that person represents with a recommendation that the District Committee or organization review the status of that person.
Following bold text added by amendment 1/11/2014
2. If an organization or club, certified to have a voting member on the Executive Committee, fails to be represented by either the representative or alternate at three (3) consecutive regular Executive Committee meetings, the Executive Committee may, by majority vote, suspend the certification of such organization until the organization selects a qualified replacement representative who attends an Executive Committee meeting.
F. PRIMARY POLITICAL ENDORSEMENT BY EXECUTIVE COMMITTEE; PRIVATE EXPRESSION; EQUAL
TREATMENT OF CANDIDATES; PARTY OFFICER ENDORSEMENT DISCOURAGED
1. The County Executive Committee as a body shall not endorse the candidacy of an opposition party candidate in any primary, general or special election. An opposition party candidate is defined as any candidate not registered as a Democrat.
Following bold text added by amendment 1/11/2014 2. In any election (primary, general, special, partisan or non-partisan) with multiple Democrats running, the County Executive Committee as a body shall not selectively support or endorse the candidacy of certain Democrats and exclude other Democrats from such support unless a majority of seventy-five per cent (75%) of the full membership of the Executive Committee shall approve such exclusion.. A candidate may decline to accept such support without disqualifying other Democrats from receiving support. This provision does not prohibit or restrict any person from exercising his or her right as a citizen privately to express his/her opinion.
3. The facilities of the County Committee shall be available to all Democratic candidates on an equal basis, including the use of the Post Office Bulk Rate Permit at the candidate’s expense; however, candidates shall NOT use the return address of the Pima County Democratic Headquarters.
4. Party officials elected under the Democratic banner, including Precinct Committeepersons, shall NOT publicly endorse candidates of an opposing party for any office in either the primary or general election. If they do so privately as an individual citizen, that is their right; although the Democratic Party does not condone such conduct. Public endorsement, however, may result in a letter from the Pima County Democratic Executive Committee, upon a majority vote of the body, requesting the resignation of the offending official.
5. In view of the expectation of fairness and equal treatment for all Democratic candidates, officers of the Pima County Executive Committee and of Legislative Districts are encouraged to refrain from using the titles of their offices in public endorsement of candidates involved in contested Democratic Primary Elections. If they make endorsements as individual citizens, that is their right.
ARTICLE VI. LEGISLATIVE DISTRICT COMMITTEES
A. MEMBERSHIP : Their shall be a Legislative District Organization in each Legislative District in Pima County which shall be known as a Legislative District Committee and which shall be composed of Democratic Precinct Committeepersons within the Legislative District. Nothing in the forgoing, however, shall preclude a Legislative District Committee from forming an organization which may include, in addition to Precinct Committeepersons, other registered Democrats..
B. PURPOSE AND FUNCTION : The purpose and objectives of Legislative District Committees shall be to elect District officers and representatives to the County Executive Committee, to nominate to the County Committee, members of its District to serve on the Democratic State Committee, and to foster, encourage, and promote the aims and objectives of the Democratic Party, and to aid in the election of Democratic candidates for public office, particularly within the respective Districts. In order to accomplish such goals, the members of the Legislative District Committees shall direct and coordinate precinct activity within the District, including but not limited to registration, canvassing, distribution of political materials, telephoning, get-out-the-vote, fund-raising, and other phases of precinct work.
C. BIENNIAL MEETING : Each District Party Committee shall meet no earlier than the second Saturday after the General Election and no later than the first Saturday of the following December, and organize by electing from its membership a Chair, two (2) Vice-Chairs, a Secretary, a Treasurer, and two Representatives to the County Executive Committee. The offices of Secretary and Treasurer may be filled by the same person. The Chair of the District Committee shall be an ex-officio voting member of the County Committee in which a plurality of the District’s registered voters reside.
D. VACANCIES : Vacancies for Precinct Committeepersons existing after the biennial election of Precinct committeepersons shall not be filled prior to the Biennial Meeting of the County Committee. After the Biennial Meeting of the County Committee, nominations to fill existing or subsequent vacancies may be made by the County Chair, the District Chair, or any interested individual or organization. Such nominations shall be forwarded to the County Chair who shall submit them to the Board of Supervisors for approval or rejection.
ARTICLE VII. COUNTY STANDING COMMITTEES
A. STANDING COMMITTEES ENUMERATED : The following are the standing Committees which shall be activated as deemed necessary by the County Chair with the approval of the Executive Committee:
1. AUDIT COMMITTEE: The Audit Committee shall audit the books of the Pima County Democratic Committee as described in Article IV, Sub-section 5.
2. CANDIDATE ASSISTANCE: The Candidate Assistance Committee shall aid in developing orientation, training materials, information and other means of support for Democratic candidates for elective public office.
3. CANDIDATE RECRUITMENT: The Candidate Recruitment Committee shall actively identify and recruit viable candidates for elective public office.
4.COMMUNICATIONS: The Communications Committee may put out a County-wide newsletter, maintain a speaker’s bureau, and produce other publications as necessary for the efficient operation of the County and District Organizations.
5. GET-OUT-THE-VOTE: The Get-Out-The-Vote Committee shall plan and supervise all of the activities of the Party in the area of get-out-the-vote.
6. HEADQUARTERS: The Headquarters Committee shall consist of the Headquarters Coordinator, who shall be the Committee Chair, and the volunteers who shall staff and operate the Democratic Headquarters.
7. INFORMATION, RESEARCH, and ISSUES: The Information, Research, and Issues Committee shall gather information for use by candidates, the County Committee, and the District Committees. It shall develop and keep current the Party’s statement of policy objectives or platform, subject to adoption and amendment by the County Committee.
8. NOMINATIONS: The Nominations Committee shall nominate qualified persons to stand for election to the various offices of the County Executive Committee.
9. VOLUNTEER: The Volunteer Committee shall help recruit volunteers for all committees and activities of the County Committee and District Committees. The Committee may conduct workshops for Precinct Committeepersons and other Party workers.
10. VOTER REGISTRATION: The Voter Registration Committee shall plan and supervise all of the activities of the Party in the area of voter registration.
11.WAYS and MEANS: The Ways and Means Committee shall annually prepare a budget of all the activities of the County Committee and the Executive Committee, and plan and conduct all fund-raising activities of the Committees.
12. STAFF OVERSIGHT COMMITTEE: The Staff Oversight Committee shall advise and consent to the appointment of staff, the setting of compensation (which must be approved by the Executive Committee), and the termination of staff members by the Chair. The Committee shall monitor the activities of staff members and may make recommendations to the Chair for any changes in the activities of staff. The membership of this committee shall consist of the elected Officers of the Party as enumerated in ARTICLE IV, Paragraph A.
- STANDING COMMITTEE MEMBERSHIP :
1. The standing committees (except for the Staff Oversight Committee) shall consist of the Chair and not fewer than
five (5) other members. Each Legislative District Committee and other Democratic Organization or groups as listed in Article V, Section A, shall be entitled to recommend members for each committee.
2.The County Chair, with the advice and consent of the Executive Committee, shall appoint the Chair and members of each standing committee (except for the Staff Oversight Committee), which shall serve at the will of the County Chair, and the Executive Committee.
C. SPECIAL COMMITTEE:
The Democratic Nucleus Club of Pima County shall be a Special Committee of the Pima County Democratic Committee. The purpose of the Nucleus Club shall be to raise funds for the operations of the Pima County Democratic Party, provide a forum on politically-related subjects, to hold meetings to discuss political affairs, and to conduct other activities deemed appropriate by the Nucleus Club Board of Directors.
The Nucleus Club shall select its own officers, adopt its own rules of procedure, determine its own membership qualifications, and engage in its other activities in a manner consistent with the By-Laws of the Pima County Democratic Committee.
The Nucleus Club shall have membership on the Pima County Democratic Executive Committee provided it meets the certification requirements of Article V COUNTY EXECUTIVE COMMITTEE, Section A, Membership, Paragraph 6.
ARTICLE VIII. EFFECTIVE DATE AND AMENDMENTS
- EFFECTIVE DATE : These By-Laws shall become effective at the close of the meeting at which they are adopted by the Pima County Democratic Committee.
Following bold text added by amendment 1/11/2014
B. AMENDMENTS AND BY-LAWS COMMITTEE : 1.These By-Laws may be amended at any meeting of the Pima County Democratic Committee by the affirmative vote of two-thirds (2/3) of those members casting valid ballots in person or by proxy. The full text of the proposed amendments must be contained in the notice of the meeting at which the approval is sought, but this provision shall not restrict the County Committee from altering any such proposed amendment at the meeting.
2. There shall be a By-Laws Committee which shall consist of no fewer than 5 and no more than 7 members. All members of the Committee shall be appointed by the Chair of the Pima County Democratic Party, who shall also appoint the Committee Chair. Additionally, the County Chair shall be an ex-officio member of the Committee. The County Chair shall have a vote only in the event of a tie among the other voting members.
Term of office of these Committee members shall be concurrent with the term of the appointing County Chair.
A quorum for the By-Laws Committee to take any action shall be four (4) members, which may include the County Chair.
All proposed by-laws amendments must be submitted to the By-Laws Committee before consideration by the full Pima County Democratic Party Committee.
The By-Laws Committee shall take one of the three following actions in regard to the submitted amendment:
1. Recommendation for approval by the full Committee.
2. Recommendation for disapproval by the full Committee.
3. No recommendation on the proposed amendment.
The By-Laws Committee shall take the action selected within 30 days following receipt of the proposed amendment.
A proposed by-laws amendment with a recommendation for approval will be submitted to the next meeting of the full County Committee as a seconded motion.
In order to obtain a recommendation for approval, a proposed amendment must receive a majority of affirmative votes from the members of the By-Laws Committee present and voting at the meeting at which the vote is taken.
Any member of the By-Laws Committee may personally submit a proposed amendment receiving a disapproval recommendation or no recommendation to the full County Committee. Such submittal shall indicate the recommendation decision by the By-Laws Committee.
Any member of the full County Committee also may submit an amendment personally to the full County Committee, provided it has received one of the three options for recommendation from the By-Laws Committee.
To be considered for recommendation by the By-Laws Committee, a proposed amendment must be submitted in writing to the By-Laws Committee at least 45 days prior to the next meeting of the full County Democratic Party Committee.
- REVIEW OF BY-LAWS : The County Chair shall direct that these By-Laws be reviewed and revised as needed, but in no event less often than every two years.
APPENDIX 1: RESOLUTION BY EXECUTIVE COMMITTEE:
CERTIFICATION OF CLUBS; ADDITIONAL REQUIREMENTS
(Resolution adopted by Pima County Democratic Executive Committee, February 5, 2007 and
adopted as an amendment to these bylaws January 10, 2009.)
The bylaws of the Pima County Democratic Party grant to the County Executive Committee the power to certify clubs to have a representative on the Executive Committee.
Such ability to give such certification is described in the bylaws with the following language:
“ The Executive Committee may impose other requirements for certification as they may choose.
Certification may be granted or revoked at the pleasure of the Executive Committee, and shall
be reconsidered no less than every two years for certified groups. ”
Therefore, it is resolved that:
The following requirements for certification are added to the conditions a club must meet in order
to receive certification:
1. A club requesting certification shall allow only registered Democrats to hold full, voting
membership in the organization.
2. An exception to this requirement shall be granted to youth organizations who may enroll some members under the age at which they are eligible to register to vote and who, therefore cannot be registered voters. These members shall indicate an intent to register as Democrats when they do become eligible to register, in order to allow the organization to meet the certification requirements.
3. A club requesting certification shall be a Democratic club as evidenced by the word “Democrat(s)”
or “Democratic” in the club’s official name and by a provision in the club’s bylaws indicating
support for the Democratic Party. Nothing in the club’s bylaws shall be in nonconformance to the
bylaws of the Pima County Democratic Party.
4. A club requesting certification shall not publicly endorse the candidacy of any candidate in a
contested primary election.
It is further resolved that:
A copy of this resolution shall be kept with each copy of the bylaws of the Pima County Democratic Party
so that these provisions are made known to all clubs applying for certification.
Passed and adopted by the Pima County Democratic Executive Committee, February 5, 2007 and amended at the Biennial Meeting January 10, 2009
APPENDIX 2: MANUAL OF ELECTION AND VOTING PROCEDURES
ELECTION & VOTING PROCEDURES
PIMA COUNTY DEMOCRATIC PARTY COMMITTEE
Appendix 2 Adopted 1/08/2011; Text Adopted 12/03/2012
Prior to the election of officers, the body shall vote to ratify the selection of State Committee members made at the prior Legislative District Organizing meetings. The lists of names will be available at each LD sign-in location.
At the time to begin the election process, these procedures shall be submitted to the full County Committee members (PC’s) present.
1. The County Party Chair shall appoint an Election Chair and a Parliamentarian to conduct the election of Party Officers. Neither of these shall be a candidate for Pima County Democratic Party office at this election. Tellers to count the votes also shall be appointed and may not be candidates at this meeting.
2. Each Legislative District Chair shall be responsible for the designation of a teller to sign in and issue ballot packets to the PC=s in each Chair=s Legislative District. Sign-In sheets with the names of each District=s PC=s and ballot packets will be provided to the District Chairs. Only elected PC=s (those whose names are on the lists) may sign in and receive ballot packets.
3. When signing in, PC=s shall be instructed not to vote for any office until that election is called by the Election Chair. There are no proxies except as provided in the County Bylaws.
Only PC=s who sign in during the authorized sign in period shall be eligible to receive a ballot and vote.
2. The Officer elections shall proceed in the following order: (1) CHAIR); (2) 1st VICE-CHAIR; (3) 2nd VICE-CHAIR; (4) TREASURER; (5) RECORDING SECRETARY; (6) CORRESPONDING SECRETARY.
3. Each Officer=s election shall proceed and be completed before the next subsequent election is begun. This will allow any defeated candidate to be nominated and run for another office.
4. At each election for an office, nominations and seconds shall be taken from the floor. Nominating speeches may not exceed two minutes. No seconding speeches shall be made except the statement of seconding the nomination.
5. At the close of nominations, nominated candidates for the office being elected may make a speech, not to exceed 4 minutes. They shall speak in the order they were nominated. If not more than one candidate is nominated for an office, the Election Chair shall call for a motion to elect the sole candidate by acclamation.
If there are multiple candidates, the election will proceed. Voters will be instructed to cast the appropriately colored ballot for the office being voted for.
6. a. The tellers will collect the ballots, and count them
b. To be elected, a candidate must receive a majority of valid ballots cast. (Valid ballots are those, which are neither blank, nor spoiled.)
c. If no candidate receives a majority there shall be run-off election, (using the run-off ballots provided. This procedure will continue until a candidate receives a majority. At each run-off election, the candidate receiving the fewest votes at the previous ballot shall be eliminated from subsequent ballots for that office.
7. After a winner is announced, the meeting will be open for nominations for the next election to be held. This process will continue until all officers have been elected.